A family-owned real estate investment and property management firm with a strong reputation for integrity, long-term partnerships, and hands-on operations. Manages a diverse portfolio and pride ourselves on a collaborative culture and high standards of service.

Role Summary

The AP Supervisor leads the day-to-day Accounts Payable function, ensuring accurate, timely processing of vendor invoices and payments across a multi-entity property portfolio. This role oversees two AP team members, owns AP controls and compliance, and partners closely with Property Accounting, Asset Management, and Operations to support month-end close and cash management.

Key Responsibilities

• Lead, mentor, and develop two AP Specialists; manage workload, priorities, and performance.
• Oversee full-cycle AP: invoice intake, coding, 3-way match, approvals, payments (ACH/check), and vendor inquiries.
• Maintain AP policies, internal controls, and ensure audit-ready documentation.
• Manage vendor onboarding (W-9, insurance/COI tracking), vendor statements, and annual 1099 filings.
• Coordinate corporate and property-level payment runs; monitor cash requirements and disbursement timing.
• Resolve discrepancies with vendors and on-site/property teams; escalate and problem-solve proactively.
• Support month-end close: AP accruals, reclasses, aging reviews, and variance explanations.
• Partner with IT/Accounting to optimize AP workflows, OCR/automation, and approval routing.
• Assist with annual audits, lender/owner requests, and special projects (system upgrades, process redesign).
• Ensure compliance with company policies, lease terms, vendor agreements, and applicable regulations.

Qualifications

• 3-5 years of supervisory experience leading AP teams in a property management or real estate environment.
• Strong knowledge of multi-entity AP, property operations, and common real estate workflows.
• Proficiency with major PM/accounting systems-Yardi, MRI, AppFolio, RealPage, or similar.
• Solid Excel skills (pivot tables, lookups) and comfort with OCR/automation tools and approval workflows.
• Track record of improving AP processes, controls, and service levels.
• Excellent communication, vendor management, and cross-functional partnering skills.
• High attention to detail, urgency, and ownership mindset in a deadline-driven environment.